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Sole trader support worker invoice template

A free invoice template for independent NDIS support workers, plus the details every NDIS invoice needs and how GST works.

By Kim Matthews · 16 July 2026 · 5 min read

A support worker invoice needs your details and ABN, who it is going to, an invoice number and date, the dates you worked, the NDIS support item code, your hours and rate, and the total. Most NDIS supports are GST-free. The template below is free to copy or download.

The template (free to copy)

Fill in your details, add a line for each support, and send it to the participant or their plan manager.

Your name or business name
Your ABN
Your contact and payment details (BSB and account)
Invoice number
Invoice date
Bill to (participant, or their plan manager, with contact details)
Participant NDIS number (if the plan manager requires it)
Service date(s)
Support item (NDIS code and description)
Hours or units
Rate
Line total
Total due
GST (most NDIS supports are GST-free, see below)
Payment terms (for example, 7 days)

What every NDIS invoice needs

Plan managers pay faster when the invoice has everything they need to claim:

  • Your details and ABN. Your name or business name, your ABN, and your payment details.
  • Who it is going to. The participant, or their plan manager, with the details they gave you.
  • Invoice number and date. A unique number and the date you issued it.
  • The support item code. The NDIS support item code and description, for example 01_011_0107_1_1. This tells the plan manager what to claim.
  • Dates, hours and rate. When you worked, how many hours, and your rate for the day and time.
  • GST. Most NDIS supports delivered to a participant are GST-free, so many sole trader support workers do not add GST. Whether GST applies can depend on your registration and the support, so confirm your situation with your accountant or the ATO.

A filled-in example

One line of a completed invoice, de-identified:

Invoice #: 0042  ·  Date: 14 July 2026  ·  ABN: (your ABN)

Bill to: (participant or plan manager)

Service date: 8 July 2026  ·  Support item: 01_011_0107_1_1 (weekday)  ·  Hours: 4  ·  Rate: $30.00/hr  ·  Line total: $120.00

Total due: $120.00  ·  GST: GST-free  ·  Payment terms: 7 days

How to invoice in seconds

Sparks Scribe builds the invoice for you. Pick the participant and the dates, and it adds your shifts with the right NDIS support code and the correct rate for the day and time, then gives you a PDF to send to the participant or plan manager. It starts at $15 a month, with a 14-day free trial and no card. See how the apps compare on NDIS-coded invoicing.

Get the editable version

Want to fill in your own details and reuse it? Grab the editable file, free. Add your email and your download opens straight away.

Download the editable template →

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Frequently asked questions

What details does an NDIS invoice need?

Your name or business name and ABN, who it is billed to, an invoice number and date, the service dates, the NDIS support item code, your hours and rate, and the total.

Do sole trader support workers charge GST?

Most NDIS supports delivered to a participant are GST-free, so many sole traders do not add GST. It can depend on your registration and the support, so confirm your situation with your accountant or the ATO.

What is an NDIS support item code?

It is the code that identifies the support you provided, for example 01_011_0107_1_1. It tells the plan manager or the NDIA what to claim against the participant's plan.

How do I invoice as a sole trader support worker?

Use a template like this one, or an app that adds the support item code and the correct rate for you and outputs a PDF. Either way, include your ABN and the support item code.

Do I need an ABN to invoice?

Yes. To invoice as a sole trader you need an ABN, which you can apply for free through the Australian Business Register.

About this template. Sparks Scribe makes admin software for independent support workers, so we have an interest here. This template and guidance are general information, not legal advice; always follow your own provider's or plan manager's requirements, and confirm your GST and tax position with your accountant or the ATO. Any example is de-identified and contains no real participant information.
Try Sparks Scribe free for 14 days. Note templates, a voice button and AI Assist, with you approving everything before it saves. No card required. Start your free trial or get it on the App Store.

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