The template (free to copy)
Fill in a row for each shift. Print it, keep it on your phone, or paste it into your notes app.
| Day | Participant | Start | Finish | Location | Notes |
|---|---|---|---|---|---|
| Monday | |||||
| Tuesday | |||||
| Wednesday | |||||
| Thursday | |||||
| Friday | |||||
| Saturday | |||||
| Sunday |
What to put in your roster
Keep it to the essentials so it stays quick to update:
- Day and times. The day, and the start and finish time of each shift.
- Participant. Who the shift is with (name or initials).
- Location. Where you are meeting, especially for community access.
- Notes. Anything you need to remember, such as an appointment to get to or a key to collect.
A filled-in example
A couple of rows, filled in and de-identified:
Monday: J.M. · 9:00 to 13:00 · home and local shops · community access, catch the bus
Wednesday: R.K. · 14:00 to 17:00 · participant's home · meal prep, GP call at 3pm
Friday: J.M. · 10:00 to 12:00 · library · goal work, bring timetable
Keep your roster, notes and invoices together
Sparks Scribe has a built-in calendar, so your roster, your notes and your invoices all live in the same app. Book a shift once and it flows through to the note and the invoice, so nothing gets missed at the end of the week. It starts at $15 a month, with a 14-day free trial and no card. See how the apps compare on rostering.
Get the editable version
Want to fill it in and reuse it each week? Grab the editable file, free. Add your email and your download opens straight away.
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Frequently asked questions
What should a support worker roster include?
The day, the start and finish times, the participant, the location and any notes for each shift. That is enough to avoid clashes and to invoice accurately.
How do I avoid double-booking shifts?
Keep a single roster or calendar rather than notes in different places. An app that syncs your calendar across devices makes clashes obvious.
Can I roster and invoice in the same place?
Yes. Apps built for support workers, including Sparks Scribe, link each shift to the note and the invoice, so booking a shift feeds straight into billing.
How far ahead should I roster?
A week at a time suits most independent support workers, adjusted as participants' plans and appointments change.